Personal Information Protection Guideline

OUTSOURCING Inc. and its group companies (hereinafter collectively referred to as the “Group”) fully acknowledge the importance of Personal Information (refers to Personal Information as set forth in Article 2, paragraph (3) of the Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure—hereinafter referred to as the “My Number Act,” and includes Specific Personal Information as set forth in Article 2, paragraph (8) of the My Number Act), and believe it is the Group’s social responsibility to protect Personal Information appropriately. Thus, conforming to the Act on the Protection of Personal Information and the My Number Act, all of the Group’s officers and employees shall observe laws, regulations and other codes concerning the protection of Personal Information throughout all of its business activities, and the Group as a whole shall commit to the following principles with an aim to continuously manage and improve its Personal Information protection system:

1. Acquisition and Use of Personal Information

The Group shall obtain Personal Information through legitimate and just means, and use the obtained Personal Information within the scope of the purpose of use stated at the time of acquisition, and within the scope necessary to carry out operations. The Group shall also disclose a notice concerning the acquisition and use of Personal Information titled “Handling of Personal Information.”

2. Observation of laws, regulation and codes

In handling Personal Information, the Group shall observe laws, regulations and other codes applicable to the protection of Personal Information.

3. Implementation of Security Measures

The Group shall maintain accuracy of Personal Information and implement security measures to prevent unauthorized access to Personal Information, or divulgence, dissipation, loss and manipulation of Personal Information, and shall commit to ensuring security concerning Personal Information management.

4. Respecting Rights Concerning Personal Information

In the event that an individual seeks disclosure, amendments, additions, deletions or suspension of use of his or her Personal Information provided to the Group, the Group shall respect the rights concerning Personal Information and respond promptly. Also, in the event that an individual raises a complaint regarding his or her Personal Information provided to the Group, the Group shall respond with sincerity.

5. Establishment and Implementation of Personal Information Protection Rules

The Group shall establish Personal Information management rules in line with the principles of laws, regulation and other codes concerning Personal Information protection, and shall have all executives and employees observes these rules. The Group shall also review these rules in a timely and appropriate manner, and continuously facilitate improvements of these rules.

Handling of Personal Information

Jan 2016